18 Helpful Marketing Project Management Tools

Marketing project management tools will have you wondering why you hadn’t been using automation technology since forever.

A marketing team is the pivot of any organization. This is the one department that wields the power to make or mar the public image of a brand. When managed right, marketing can help you build credibility and expand your target audience. On the other hand, if you mess things up, you could cause some impactful damage to the whole organization.

As marketing teams expand and become more diverse, project management tools have become essential for effective collaboration and productivity. These tools help streamline workflows, improve communication, and ensure project deadlines are met. In this article, we will explore 18 marketing project management tools that can empower your team to stay organized, deliver high-quality work, and achieve marketing success.

Marketing Project Management Tools

What are Marketing Project Management Tools?

Marketing project management tools are software applications designed to assist marketing teams in planning, organizing, and executing various marketing projects and campaigns. These tools provide a centralized platform where teams can collaborate, assign tasks, track progress, and manage deadlines. With the help of these tools, marketers can streamline their workflows, improve productivity, and ensure seamless coordination among team members.

Why use marketing project management software?

A project management tool can simplify your work processes by a lot. If you haven’t had much experience with such a software platform, it is highly likely that you are soon to be very pleasantly surprised by everything these can help you with. These can help you:

  • Save time on planning
  • Stay organized
  • Be on the same page with the team
  • Stay ahead of deadlines
  • Share and document ideas and files
  • Build a functional workflow

Benefits of Marketing Project Management Tools

Implementing marketing project management tools can bring numerous benefits to your team. Some of the key advantages include:

  • Improved Collaboration: These tools enable team members to collaborate effortlessly by providing a centralized platform to share files, leave comments, and assign tasks.
  • Enhanced Productivity: With better visibility into project timelines, priorities, and responsibilities, team members can work efficiently, leading to improved productivity.
  • Effective Task Management: Marketing project management tools allow you to create and assign tasks, set deadlines, and track progress, ensuring all project tasks are completed on time.
  • Streamlined Workflows: These tools offer customizable workflows, allowing marketers to create and automate processes tailored to their specific needs. This streamlines work and minimizes manual effort.
  • Better Communication: Marketing project management tools facilitate seamless communication through real-time messaging, email notifications, and the ability to provide feedback directly on tasks or projects.
  • Centralized Information: These tools provide a centralized repository for storing all project-related files, documents, and important information, ensuring easy access and eliminating the need for multiple platforms.
  • Improved Accountability: With clear visibility into individual responsibilities and progress, team members are more accountable for their tasks, creating a sense of ownership and driving overall project success.

What features do you need in a project management tool?

In our opinion, a good marketing project management tool must have the following features:

  • File sharing
  • Workflow management 
  • Reviewing files and providing feedback
  • Documenting information and creating a knowledge base
  • One-on-one communication features
  • Automate recurring tasks
  • Time tracking
  • Automated reporting

Top 18 Marketing Project Management Tools

Now let’s delve into our selection of the top 18 marketing project management tools available today. Each of these tools offers unique features and benefits, so you can choose the one that best fits your team’s requirements.


Trello is a popular Kanban-style project management tool that organizes projects into boards, lists, and cards. Its intuitive interface makes it easy to create tasks, assign team members, and track progress. Trello also integrates seamlessly with various other tools and platforms.


Asana is a versatile project management tool that helps teams stay organized and focused. It offers features like task dependencies, timeline visualization, and integrations with other business apps. Asana allows marketers to plan, execute, and monitor projects effortlessly.


Wrike is an all-in-one project management software designed to simplify collaboration and project execution. It offers features like interactive Gantt charts, resource management, and real-time reporting. Wrike enables marketing teams to streamline workflows and achieve project goals effectively.


Basecamp is a user-friendly project management tool that focuses on simplicity and ease of use. It offers features such as message boards, to-do lists, and document/file sharing. Basecamp allows marketers to centralize their communication, tasks, and resources in one place.


ClickUp is a comprehensive project management platform that offers an array of features suitable for marketing teams. It provides customizable views, multiple assignees per task, and time tracking capabilities. ClickUp helps marketers streamline their projects and foster collaboration.


Airtable is more than just a project management tool; it combines the functionalities of spreadsheets and databases, making it highly flexible and customizable. With Airtable, marketing teams can build personalized workflows to manage campaigns, content calendars, and more.


Jira is a powerful tool widely used for agile project management. While it is primarily designed for software development, it can also be adapted for marketing teams. Jira offers features like scrum boards, agile reporting, and advanced issue tracking capabilities.


ProofHub is a project management and collaboration platform that brings all essential tools together in one place. It offers features like task management, online proofing, and document sharing. ProofHub enables marketers to stay organized and deliver projects effectively.


Smartsheet is a cloud-based project management tool that supports dynamic and collaborative work environments. It provides features such as project tracking, automated workflows, and resource management. Smartsheet helps marketing teams increase efficiency and improve project outcomes.


Workzone is a project management software tailored for marketing teams. It offers features like task allocation, document management, and time tracking. Workzone provides a user-friendly interface and robust functionalities to help marketers manage projects effectively.


Slack is a popular messaging and collaboration tool known for its real-time messaging capabilities. While it is not a dedicated project management tool, Slack integrates with various project management platforms, helping teams communicate, share files, and collaborate seamlessly.


Notion is a versatile tool that combines note-taking, task management, and project collaboration. It offers features like boards, databases, and document sharing. Notion allows marketing teams to organize projects, share knowledge, and collaborate effectively.


CoSchedule is a marketing calendar and project management tool specifically designed for marketing teams. It allows marketers to plan and execute projects, schedule social media posts, and organize content creation. CoSchedule helps marketers stay organized and ensures smooth project execution.


Hive is a project management platform that brings together task management, collaboration, and powerful integrations. It offers features like project templates, time tracking, and action emails. Hive enables marketing teams to streamline processes and deliver projects efficiently.


Redbooth is a project management and collaboration platform that helps teams manage tasks, communication, and documents. It offers features like task dependencies, file sharing, and real-time collaboration. Redbooth allows marketing teams to collaborate seamlessly and stay organized.


Podio is a highly customizable project management tool that helps streamline workflows and processes. It offers features like task management, calendars, and automated workflows. Podio allows marketers to tailor their workspace to match their specific project needs.

Zoho Projects

Zoho Projects is a cloud-based project management tool that provides a comprehensive suite of features. It offers capabilities like task management, time tracking, and issue tracking. Zoho Projects assists marketing teams in coordinating their projects and driving successful outcomes.


Monday.com is a robust work management platform that provides a holistic view of projects, tasks, and team progress. It offers customizable templates, real-time collaboration, and automation capabilities, making it a highly flexible and efficient tool for marketing project management.

1. Can these marketing project management tools be integrated with other business software?

Yes, most of these tools offer integrations with popular business software, such as CRM systems, collaboration platforms, and file sharing tools, allowing for seamless workflow management.

2. Are these marketing project management tools suitable for both small and large marketing teams?

Absolutely! These tools are designed to cater to the needs of teams of various sizes. They offer scalability and flexibility to accommodate the requirements of both small and large marketing teams.

3. Can these tools replace the need for traditional project management methods?

While these tools can significantly enhance project management processes, they may not completely replace traditional methods. It depends on the complexity of the projects and the preferences of the team.

4. Are these marketing project management tools user-friendly for non-technical team members?

Yes, most of these tools have intuitive interfaces and user-friendly designs that make them suitable for non-technical team members. They often provide tutorials, customer support, and extensive documentation to assist users.

5. How do I choose the right marketing project management tool for my team?

To choose the right tool, consider factors like your team’s specific needs, budget, desired features, and integrations. It’s recommended to opt for a tool that offers a free trial or demo to assess its suitability for your team before making a final decision.

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